DONE-FOR-YOU COMMERCIAL MANAGEMENT
We Run Contract & Change Management for Subcontractors Done For You
Variations, dayworks, valuations, and change are managed weekly using Tier-1 commercial systems...
so you get paid properly and get your time back.
For subcontractors doing €1m+ who are tired of carrying the commercial burden themselves.
This Is Not Advice. This Is Not Training.
And It’s Not Another Job for Your Team.
This Is Not Advice.
This Is Not Training.
And It’s Not Another Job for Your Team.
Most subcontractors don’t struggle because they don’t understand contracts.
They struggle because contract and change management becomes a constant, fragmented burden, spread across site, office, emails, spreadsheets, and people.
At SubcontractorOS, we don’t advise you on how to manage this better. We Take It Over and Run It for you, we Install AND run our Profit Protection System in your business
We review and manage your contracts
Including risks, time bars, and compliance
We draft and track all notices
Issuing contractual notices and correspondence on your behalf.
We identify, price, and manage variations and dayworks
Properly structured and evidenced
We review and position monthly valuations
So value isn’t quietly cut
We capture information
From site and office while the work is happening
We run a weekly commercial control
Across all live projects
You see everything clearly in one place. You stay client-facing.
We run the commercial system in the background.
THE PROFIT PROTECTION SYSTEM
A Commercial Operating System for Subcontractors
Subcontractors don’t have a payment problem.
They have a missing commercial system.
What’s Identified and Captured Daily, Reviewed Weekly, Get Paid Monthly.
THE PROFIT PROTECTION SYSTEM
A Commercial Operating System for Subcontractors
Subcontractors don’t have a payment problem.
They have a missing commercial system.
What’s Identified and Captured Daily, Reviewed Weekly, Get Paid Monthly.
THE PROBLEM
Most Payment Problems Don’t Start at the Valuation
Most under-certification doesn’t happen because the work wasn’t done.
It happens because:
Changes aren’t identified early enough
Evidence isn’t captured while work is live
Entitlement isn’t structured before anyone becomes defensive
Issues drift week to week without ownership
By the time the valuation goes in, the outcome is already constrained.
That’s why:
Variations get cut
Dayworks are argued
Retentions drift
And owners end up firefighting instead of building the business
This isn’t a motivation issue.
It’s a Commercial System and Capacity Issue.
THIS IS HOW WE FIX YOUR COMMERCIAL SYSTEM AND CAPACITY PROBLEM
We combine three things subcontractors normally can’t access:
01 - A Fractional Tier-1 Commercial Team
We’ve built the commercial team most subcontractors want, but could never realistically hire or manage.
You get direct access to senior commercial leadership with 25+ years inside Tier-1 contractors, supported by experienced commercial managers and contract administration specialists, all working on your jobs.
Our team are experts in:
Contract administration & risk management
(time bars, notices, correspondence, and contractual compliance, handled properly and on time)
Variations, dayworks, delay & disruption
(identified early, priced correctly, substantiated properly, and positioned to get paid)
Commercial strategy & valuation support
(ensuring value is structured before valuations go in, not argued about afterwards)
Retention recovery & final account control
(so money doesn’t quietly drift or get written off)
No hiring. No training. No managing staff. You stay focused on running the business. We run the commercial engine behind it.
02 - A Proven Commercial Operating System
We don’t just give you templates or advice.
We run a commercial system on your behalf.
The system is simple, and proven:
Identify → Capture → Prove → Submit → Get Paid
This is the same commercial logic used in Tier-1 environments, but adapted specifically for subcontractors and enforced weekly, not hoped for.
In practice, that means:
Daily capture from site
Changes, instructions, dayworks, delays, and disruption are identified and recorded while the work is happening, not weeks later.
Weekly commercial control
We chair a weekly review using our platform to track every live issue, cost, and entitlement across all projects.
Monthly submission & certification support
Variations, dayworks, and entitlement are structured and positioned properly before valuations go in... so payment becomes predictable.
Nothing lives in someone’s head. Nothing relies on memory or goodwill. Nothing drifts to “we’ll deal with it later.”
This is how activity on site gets converted into certified, paid entitlement, month after month.
03 - A Centralised Commercial Platform
All contracts, variations, dayworks, notices, valuations, and retention tracked in one place, giving you real-time visibility across every project.
All of this is delivered for you, not delegated back to you.
“This system reduces disputes by forcing issues to be identified and dealt with early, not escalated late.”
All for a fraction of the cost of hiring even a junior QS.
What Changes When This Is Taken Off Your Plate
When contract and change management is run properly for you, the first thing that changes isn’t payment.
It’s pressure.
You stop wondering where you stand on each job
You stop reacting emotionally to certificates
You stop chasing site teams for information at night
You stop carrying unfinished commercial issues in your head
Instead:
You have a weekly commercial view across all projects
You know what’s been identified, captured, priced, and submitted
Nothing in the valuation is a surprise
Commercial control becomes routine, not reactive
Most owners tell us the same thing:
I finally feel back in control, without being buried in it.
That’s the difference between doing the work and running the business.
Yes, this is a great instinct, and you’re exactly right about what’s left.
You don’t need more explanation. You need one or two ultra-concrete moments that make the outcome feel immediate and real.
This is managed for you, not delegated back to you.
“By the end of week one, you’ll have a live commercial tracker showing exactly what’s been identified, captured, and positioned across every project.”
For subcontractors doing €1m+ who are tired of carrying the commercial burden themselves.
Creator of the Profit Protection System for Subcontractors
Early on, I learned the hard way how quickly value can disappear in construction, not because the work wasn’t real, but because the contract, notices, and commercial process didn’t protect it.
Variations went unpaid.
Dayworks were argued.
Time and money drifted.
And like most subcontractors, I was expected to just “sort it out later.”
That frustration is what pushed me to understand the system behind it.
I went on to study construction law and spent the next 20+ years inside main contracting and Tier-1 environments, as a Commercial Manager, Managing Director, and Group Commercial Director.
I wasn’t advising from the sidelines. I was responsible for enforcing contracts, protecting entitlement, managing risk, and making sure businesses got paid properly.
I didn’t start my career advising subcontractors.
I started as one.
That’s where the gap became obvious.
Tier-1 contractors don’t get paid because they argue harder.
They get paid because they operate a disciplined commercial system, one that identifies entitlement early, captures evidence as work happens, positions value properly, and enforces commercial control week by week.
Subcontractors are expected to compete without access to that system
SubcontractorOS exists to change that.
The Profit Protection System is not a theory or a training framework. It’s the same commercial logic I’ve implemented and enforced inside large contractors, rebuilt specifically for subcontractors, and now run for them as a managed service.
Today, we take that Tier-1 commercial capability, the people, the process, and the systems, and install it behind subcontracting businesses so owners can stop carrying the commercial burden personally, get paid properly, and focus on running the business.
I didn’t just study this system. I enforced it. And now we run it for you.
TESTIMONIAL
Trusted by Subcontractors
Subcontractor OS transformed how we handle fit-out variations. We’re catching changes we used to miss, submitting airtight back-up, and getting paid faster. It’s made a clear difference to our bottom line.
Alan Kearns
AK Facilities Mgmt
Delays used to kill our margins. Subcontractor OS gave us a clear playbook to notify early and evidence everything. We’re now turning lost days into recoverable costs instead of disputes, and our cash flow is steady
Damien McConville
Drylining & Plastering
I learned the hard way what a lack of structure costs. Now, we work proactively with tight evidence. Issues are resolved sooner, variations are agreed faster, and our monthly cash flow is far more predictable.
Martin Murphy
Roadform
A masterclass in change control. We now have less friction with subcontractors and faster approvals. I'm learning every week, and as a result, we are delivering projects on time with far more predictable costs.
Phil Loughran
P. Loughran Construction
The Subcontractor OS GPT is a game-changer, it drafts notices and trackers in minutes so nothing slips. Approvals are faster, disputes are rarer, and I've got the confidence that every claim stands up
Kevin Coleman
Coleman Civil & Construction
What This Typically Delivers
Every business is different, but when contract and change management is handled professionally and consistently, the outcomes are predictable.
Clients typically see:
Improved cash flow from properly positioned valuations
Higher recovery on variations and dayworks
Fewer arguments at valuation stage
Issues dealt with early, before they escalate
20+ hours a week freed up for the owner
Importantly:
This is not claims-driven.
It’s the opposite.
When entitlement is identified early, substantiated properly, and submitted cleanly, disputes are avoided, not created.
That’s how Tier-1 contractors protect value.
We simply run that same logic for subcontractors.
How This Gets Implemented
If we decide to work together, onboarding is structured and hands-on, we:
01
Review your active contracts and live projects
02
Set up your commercial workspace inside SubcontractorOS
03
Establish the weekly commercial rhythm
04
Integrate with your site and office teams
05
Take over management of contract and change control
You’re not handed a system to figure out.
We run it with you from day one.
This is why we limit onboarding each month, to ensure the service stays senior, structured, and effective.
THE INVITATION
See If This Makes Sense for Your Business
SubcontractorOS is a managed service designed for subcontractors doing €1m+ who want commercial control without building an internal team.
If you want to explore whether this is a fit, the next step is a conversation. We’ll :
Look at how this is currently being handled
Identify where value is leaking
Decide whether it makes sense for us to run this for you
No obligation. No pressure.
For subcontractors doing €1m+ who are tired of carrying the commercial burden themselves.
Contact US
Email: [email protected]
Phone: +353 87 291 2910
Address: The Bank Enterprise Hub,
Rosslare Harbour,
Co. Wexford.
Y35RX62
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